Record net, VAT and gross on an invoice
ConstructionPro.io · 19 August 20261 min read
When the bill shows tax, store it. Remaining still moves by the gross you actually pay.
UK and EU bills often show net, VAT and gross. The budget cares what left the bank. Reports care how that total split.
What to enter
On the invoice, enter the gross (what you pay) and the VAT when the document shows it. Net is stored as gross minus VAT when that subtraction is clean.
The VAT strip on review shows net / VAT / gross so you can check the scan before you save.
What remaining uses
Spend posts the gross. A £1,200 bill with £200 VAT still spends £1,200 on the category. We do not invent a second cost row for the tax.
If the bill is zero-rated or outside the scope, leave VAT blank. Do not type 0 to mean “I did not look”.
This is a record of the document, not a VAT return. Your accountant still files.